Basic Format for Memos

A memorandum ("memo") is the standard form of internal correspondence. Memos not only convey information, but also provide a record of decisions and actions taken. Use white space well to enable the reader to absorb information quickly and easily. Tone will depend upon the recipient of the memo. Lists and headings help your readers by dividing material into manageable segments, calling attention to main topics, and signalling a shift in topic. Center the memo horizontally on the page (company name/"memorandum" remain at top center). Typist initials should appear on the lower left corner. Indicate copies sent to people other than the recipient (with cc: name, title or copies: name, title) in the lower left corner as well.

_________________________________________________________________
COMPANY NAME
MEMORANDUM

                        note alignment of information following headers
DATE: December 4, 1998
TO: Name of Recipient, Title
FROM: Your Name, Title YN
SUBJECT: Topic
Statement of purpose: what you’re writing about and why you’re writing.

Detailed discussion of topic and purpose for writing, made accessible through highlighting techniques.
 lists must be in parallel grammatical form

Conclusion stating what’s next, when this will occur, and why the date is important. Include a request for feedback or other action. Indicate deadline. Provide statement of goodwill if appropriate.
 
 
 
abc   ßtypist's initials go here
 cc: L.X. Fine, Senior Vice-President of Marketing ß indicates that you've sent copies to other people
_________________________________________________________________
Format for SECOND page of a memo

December 4, 1998
Memo to Recipient    use recipient's name
(Topic)
Page 2